PUBLIC S’WET™ WORKSHOP SERIES

OFFICIAL HOSTING AGREEMENT

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Open to: General Public

Requires: 10 Participants Minimum * / 30 Maximum

Hosting Fees: None

Travel Fees: None

 

Costs to Attending Participants: $45 for 1 S’WET™ Workshop; $80 for two; $110 for all three. Cost to attend the Turf to Surf Workshop (4-hr training) will be $100 and/or the S’WET™ Instructor Training (8-hrs) will be $300. BUNDLE IT UP: Sign up for All 3 Workshops (Day 1) and either Turf to Surf (Day 2) for $200 or the S'WET Instructor Training (Day 2) for $375. AEA Members will be eligible for a 10% discount.

 

Event Details: 2 Days / Prior to the event, we will coordinate with host to build out an official schedule and access to pool/lecture space.

 

* We do ask hosts of our public events to work with us to commit to recruiting at least 10 participants from their staff, professional networks and the general public. We will assist you in advertising and promoting the event online, at nearby facilities and other appropriate venues to reach the minimum. 

 

See additional registration details below.
 

COSTS & EXPENSES: There are no charges to the facility to host a public S’WET™ Workshop Weekend, and all travel and accommodation expenses for the Master Trainer will be covered entirely by Jenni Lynn Fitness. 

 

REGISTRATIONS: All registrations and payments will be handled by Jenni Lynn Fitness. Participants will register for the event and receive confirmations through our secured website. For public events, we do ask hosts to guarantee a minimum of ten (10) participants. If fourteen (14) days prior to the event the minimum is not met, Jenni Lynn Fitness reserves the right to cancel or reschedule the event. Any registered participants will be refunded in full.

 

EQUIPMENT REQUIRED: Due to the high-intensity and strength-building nature of the S’WET™ program, some standard pool equipment is required to host a public event. Facility must provide each participant with either hand buoys or noodles and access to the pool wall. If your facility does not have access to any or enough equipment, please let us know ASAP so we can assist and/or discuss alternative options.
 

CANCELLATION POLICY: Once a workshop weekend is booked, you may cancel at any point up to three (3) weeks before the scheduled date. Should you need to cancel after that period, for any reason, you may be subject to a $500 cancellation fee for voided airfare and accommodations, if already booked. We will first do our best to work with the host facility to reschedule, if at all possible. 

 

POOL REQUIREMENTS: In order to host a public workshop weekend, we will need the following conditions met: Access to a shallow water pool (min 3.5”, max 5”) with water temperature set between 81-86 degrees. Host facility must also provide a pool microphone & system as well as an ipod/mp3 compatible stereo/speaker, preferably with bluetooth capabilities. Master Trainers will need a stool and floor mat to perform properly on deck. If you have any questions about these requirements or need recommendations, please let us know.

 

LECTURE ROOM: A private lecture or classroom space large enough to safely seat up to thirty (30) maximum attendees will also be required. Master Trainers will need the use of a table at the front of the room with access to an LCD projector & screen (or equivalent presentation /television monitor with HMDI capabilities) and an electricity source. Host agrees to print out any required materials for each registered participant. 

 

STAFF ASSISTANCE: Host facility must provide Jenni Lynn Fitness with a reliable, on-site point of contact prior to, during and after the event for both administrative and physical assistance, including but not limited to help with planning the event, directing or guiding participants on site and/or distributing equipment at the pool and lecture as needed.

 

ADVERTISING: Jenni Lynn Fitness will provide the host facility with marketing materials for use in person, print, electronic and social media advertising. Hosts of a public workshop weekend agree to promote the event to their staff, facility members, networking partners as well as the general public, and will permit Jenni Lynn Fitness to do the same through similar channels, including online, print or other advertising medium.

 

RECORDING OF EVENT: Jenni Lynn Fitness reserves the right to photograph and/or record any or all of the public workshop weekend, and will own the rights to use said materials for internal use or future promotional purposes. All participants in our public workshop weekend will receive a similar release upon their registration.
 

LIABILITY WAIVER: In consideration for hosting a public workshop weekend, you hereby waive, release and forever discharge Jenni Lynn Fitness and its principals, officers, directors, agents, insurers and employees from liability from any and all claims, actions and causes of action, including resulting from negligence, that may at any time result from your participation in hosting a training, including any such that relate to costs, expenses or damages to personal property or for personal injury or illness, including death. You confirm all participants are over 18 years of age, are in good health, and do not have any injuries or disabilities which might jeopardize their participation in the program. Additionally, as host of the public workshop weekend, you hereby waive Jenni Lynn Fitness, its principals, officers, agents or employees from any liability claims, actions or causes of action related to COVID-19 illnesses and infections.

 

COVID COMPLIANCE: Host facilities of a public workshop weekend must provide Jenni Lynn Fitness with up to date local and state COVID compliance regulations, including but not limited to social distancing and mask mandates. Host facility’s pool and lecture spaces must also be compliant with your state and local rules, including full sanitation before, during and after the event of shared spaces and equipment. Jenni Lynn Fitness reserves the right to cancel or postpone a public event at any time should the facility become non-compliant with current COVID regulations. 

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